Administrative Assistant

Penske Automotive Group • Phoenix, AZ

2d • Onsite

About The Position

Penske Rapid Repair North Scottsdale is looking for a knowledgeable and friendly Administrative Assistant to join our dealership team and deliver extraordinary customer experiences. As an Administrative Assistant, you will provide ongoing administrative support to an office or set of managers. You will be responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information for business opportunities.

Requirements

• Genuine interest in providing an exceptional customer experience.
• Friendliness, enthusiasm, reliability, with a positive "team-player" attitude.
• Excellent communication, interpersonal, and organizational skills.
• Strong work ethic with the ability to work in a fast-paced, results-driven environment.
• Prompt assistance with courtesy, accuracy, and professionalism.
• Positive and professional attitude with the ability to get along with others.
• Outstanding communication skills, with the ability to interact with all levels of staff.
• Expert multi-tasker with the ability to prioritize accordingly.
• Must be proficient in dealing with fast-paced, rapidly changing, and often ambiguous environments; be organized and have a commitment to details.
• Positive and approachable attitude.
• Organized and goal-oriented professional with the ability to use strong analytical skills, knowledge of office administrative procedures with a strong background in office management.
• Results-focused individual providing high-end administrative support to various executives as well as various departments.
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system.
• Sound judgment and critical thinking skills.
• Self-motivated and the ability to work independently with little or no supervision.
• Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
• High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience.

Nice To Haves

• Associate's degree (A.A.) or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Managing the day-to-day operations and needs of the assigned department.
• Oversees internal administrative and clerical duties to support assigned management.
• Maintains a strong working relationship across all dealership departments.
• Provide ongoing administrative support to an office or set of managers.
• Develop and maintain structures for communication between departments.
• Provide supervisors with valuable information for business opportunities.
• Prepare executive-level presentations, memos, and general correspondence.
• Provide excellent customer service.

Benefits

• Comprehensive benefits program, including health care options (medical, dental, and vision) and 401k savings and retirement plan with company match.
• Training, resources, and opportunities for career growth and advancement, tailored to individual performance, experience, and interests.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED