WVU Extension Administrative Assistant - Cabell County

West Virginia University • West Virginia, WV

6d • Onsite

About The Position

The administrative assistant for the WVU Extension Office in Cabell County, WV, will be responsible for general office management and assisting the 4-H Youth and Development Agent. Will oversee the daily operations of the office and collaborates on youth development programs as needed.

Requirements

• Business or secretarial training obtained through a post-high school program of up to eighteen (18) months plus; OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
• A minimum of two (2) years of experience in the following: Relevant administrative experience
• Experience working with youth required
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Proficient computer skills required using several applications: Microsoft Office (Word, Excel, Publisher, Access, Outlook), etc.
• Interpersonal skills required to interact with the public, youth, parents, volunteers, and WVUES employees.
• Organizational skills required to manage office supplies & assist with managing programming supplies

Nice To Haves

• Creative design skills preferred to make promotional materials for events, clubs, etc.

Responsibilities

• Receives and greets visitors to office area and directs visitors to the appropriate staff member.
• Answers telephone, screens calls, and communicates messages to appropriate staff members.
• Takes minutes of all staff meetings. Distribute to staff for corrections or changes.
• Schedules and supports meetings and appointments as assigned by supervisor.
• Assists with editing and mailing of program newsletters and other publications.
• Collects incoming mail and organizes outgoing mail.
• Conducts data entry work; this includes, but is not limited to, camp registration materials and 4-H member enrollment forms for the online registration reporting system.
• Maintains and monitors office supplies and inventory.
• Opens & maintains office hours from 8:00 a.m. – 4:00 p.m. Monday - Friday
• Other office duties as assigned
• Oversees maintenance and updates of office machines and equipment.
• Serves as technology contact and liaison between Cabell County Extension Office and WVU’s Office of Technology (OT) located on the main campus in Morgantown
• Assists in planning and implementing summer camps, fairs, and other events.
• Assists in purchasing and organizing program supplies and materials

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree