Mesquite Service Extension Administrative Assistant

The Salvation Army Southern California•Mesquite, NV

12d•Onsite

About The Position

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination. This role will oversee daily operations and communication among Service Extension Units (SEU), manage financial records, process requests and billings, coordinate programs like Project SHARE and Service Extension Community Camp, and facilitate training and communication efforts.

Requirements

High school diploma or equivalent required.
Background in social service and program operations
Demonstrated verbal and written skills that would facilitate effective communication with the public, Corps Officers, co-workers and Service Extension Unit personnel
Efficiency required with MS Office & Publisher software and should have ability to use e-mail systems.
Able to read bank statements and analyze data required
Possess a valid Nevada Driver’s License with a clean driving record

Nice To Haves

College coursework preferred

Responsibilities

Oversee the daily operations and communication among the Service Extension Units (SEU), including telephone, facsimile, and e-mail.
Oversee communication between the Service Extension (SE) office and the Service Extension Field Representatives.
Oversee the project SHARE program among the SEU, including the maintenance of all records and reimbursements.
Coordinate with Field Representatives, Service Extension Community Camp, including camper recruitment, enrollment, application processing, and transportation schedules.
Maintain the financial records of the Service Extension Department.
Process all financial requests received from the SEU.
Process all billing for the SE program.
Report monthly statistics to the divisional statistician.
Prepare a monthly financial report to the Divisional Secretary for Program, Service Extension Director and Chief Accountant, that accurately details all program activity, financial activity, and direct mail activity.
Facilitate training of new field Representatives, and SE volunteer leadership.
Organize periodical training sessions for all Field Representatives.
Periodically write, edit, design and distribute a SE newsletter working with Development personnel, PR personnel and SE Director.
Maintain SEU information in MS Publisher and in other databases as established.
Deposit reimbursement checks into SEU accounts.
Process Field Representative time records and reimbursement requests.
Monitor and order all Christmas Kettle supplies for the SEU program.
Uphold the mission of The Salvation Army.
Maintain “Protect the Mission” policies & protocols.
Other duties as required by the Divisional Service Extension Director.