Administrative Assistant

California State University, Long Beach • Long Beach, CA

1d • $3,565 - $5,092 • Onsite

About The Position

This position provides assistance to the Department Coordinator, Associate Director, and Department Chair with office functions. Under the direct supervision of the Department Coordinator, it offers clerical support for the Department of Educational Leadership, with an emphasis on serving students and faculty by answering phones, responding to emails, and assisting office visitors.

Requirements

• Equivalent to three years of administrative support experience required.
• Knowledge of office management systems and procedures.
• Knowledge and demonstrated experience with Excel, Word, Powerpoint, FileMaker Pro, inDesign, Adobe Suite.
• Knowledge and demonstrated experience with Social Media platforms lnstagram, Facebook, Linkedln, Twitter, etc).
• Knowledge and experience with Peoplesoft.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• May need to work alternate work schedules including some weekends. As an example 8:30am-5:30pm; 9:00am-6:00pm

Responsibilities

• Provide administrative support for travel authorizations and claim forms, purchase orders, ordering textbooks, and overall office purchasing.
• Assist with the collection of faculty information to include office hours and syllabi.
• Provide program and faculty support by processing work order requests, ordering and monitoring office supplies and scheduling meetings, making room and parking reservations.
• Support event and programmatic communication (e.g. Social media}, set up and clean-up.
• Perform general office operational duties to include answering phones, typing, filing, and entering information into pertinent documents.
• Assist with training and supervision of student assistants.
• Assist all office visitors, students, staff, and faculty with inquiries.

Benefits

• Up to 24 vacation days per year
• 14 paid holidays
• 12 sick days annually with unlimited accrual
• A variety of medical, dental, and vision plans.
• Participation in the CalPERS defined benefit plan
• Voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees
• Dependent eligibility varies by employee group and bargaining unit.
• Confidential counseling and support services for employees and their families.
• Wellness programs
• Professional development opportunities
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed