Administrative Assistant

Sunshine Metals•Las Vegas, NV

1d•Onsite

About The Position

The Administrative Manager is responsible for organization and coordination of office operations, procedures, and resources. As a minimum, the following is a basic description of typical duties and responsibilities expected of the Administrative Manager. These duties are not exhaustive and are subject to change as the needs of the organization require.

Requirements

High school diploma or equivalent
Two or more years of office management experience
Two or more years of supervisory experience
Microsoft Office proficiency, including Word, Excel, and Outlook
Excellent written and oral communication skills
Excellent organizational, problem-solving skills, and time management skills
Ability to effectively multi-task and work independently on assigned tasks
Operate with high integrity, maintaining positive relations with co-workers, customers, and suppliers
Strong work ethic; initiative-taking

Nice To Haves

Four or more years of experience in office management

Responsibilities

Assign, coordinate, and monitor administrative responsibilities and tasks among administrative staff.
Evaluate and provide regular feedback to employees, such as recognizing accomplishments or talking about areas of opportunities.
Adhere to all company policies, procedures and business ethics codes and ensure compliance from employees as well.
Maintain and organize filing system.
Maintain an orderly storage system for office supplies, files and other necessary stored items related to the office.
Approve vendor invoices prior to submitting them to Corporate Accounts Payable Dept.
Review and approve customer invoices and reports prior to posting.
Prepare and distribute Daily Flash Reports in a timely manner.
Manage incoming freight shipments and quotes for sales and purchasing to ensure optimal transition times and rates are kept in place.
Track, record, and report monthly credits to management.
Communicate with and furnish documentation to Corporate Office as needed.
Manage and balance petty cash.
Update receivers and inspect price accuracy in computer system.
Perform inventory modification and report changes to Corporate Office.
Demonstrate initiative and assist in collaborating on special projects.
Report employee time and support Corporate Human Resource Department by preparing documents and tasks as requested.
Serve as a backup to all administrative staff positions.