Administrative Assistant

Total Energy Solutions, LLC • Katy, TX

1d • Onsite

About The Position

Total Energy Solutions is seeking a dependable and organized Administrative Assistant to support our Katy operations team. This role is ideal for someone who enjoys staying organized, helping multiple departments, and keeping daily business operations running smoothly. We are looking for someone who can thrive in a fast-paced environment, communicate professionally with customers and vendors, and take ownership of important administrative responsibilities. Total Energy Solutions is a trusted provider of power generation solutions across Texas and Louisiana. We specialize in generator sales, service, maintenance, rentals, and emergency backup power systems for commercial and industrial customers. Our team is committed to reliability, responsiveness, and helping customers stay operational when power matters most.

Requirements

• Previous administrative assistant, office coordinator, or clerical experience
• 3–5 years of related experience preferred
• Strong attention to detail and organizational skills
• Professional communication skills with customers, vendors, and team members
• Ability to multitask and adapt to changing priorities
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• General accounting skills preferred
• Dependable work ethic and team-first attitude

Nice To Haves

• Experience with ERP or accounting systems is a plus (P21 experience a bonus)
• Inventory control experience is a plus

Responsibilities

• Answering and directing incoming calls
• Assisting with quotes, service paperwork, and customer records
• Supporting purchasing and vendor coordination as needed
• Helping maintain organized files, reports, and internal documentation
• Assisting with accounting functions including invoice and system entry
• Managing incoming mail and office communications
• Supporting branch leadership with special projects and day-to-day needs
• Assisting with inventory tracking and control processes
• Helping ensure deadlines and priorities stay on track

Benefits

• Stable, growing company with long-term opportunity
• Family-oriented team environment
• Monday through Friday schedule
• Opportunity to grow your skills and career
• Be part of a company that supports critical power needs across the Gulf Coast

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed