Administrative Assistant V - Fort Wayne District 22

Indiana State Police•Fort Wayne, IN

About The Position

The Administrative Assistant V serves as a civilian employee of the Indiana State Police and provides administrative and clerical support to District Command staff, including Field Investigations Command staff. The position supports daily office operations by handling communications, correspondence, records, reports, funds, mail, equipment, and travel arrangements. The employee must handle confidential information appropriately and perform other duties as required.

Requirements

High school graduate or equivalent GED.
Successfully complete the Department typing test.
Demonstrate accurate proofreading ability through Department testing.
Ability to access, input, organize, file, and retrieve information using a computer.
Ability to communicate effectively, both verbally and in writing.
Ability to work with minimal supervision, prioritize work, and meet deadlines.
Ability to work with spreadsheets, databases, and specialized software.
Knowledge of general office procedures and clerical skills.
Ability to operate and maintain office equipment, including calculators and computers.
Ability to function independently and maintain confidentiality.
Successfully pass a background investigation.
Submit a complete work history and copies of applicable high school or GED records, college transcripts, technical certificates, and military DD214, if applicable.

Responsibilities

Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander.
Answer telephones, take messages, and direct questions to appropriate personnel.
Compose and prepare memorandums, letters, reports, and correspondence as requested by command staff and other designated personnel.
Develop and maintain filing systems and computer files.
Distribute incoming inter-department and U.S. mail and prepare daily outgoing mail.
Type correspondence, agendas, meeting minutes, and required reports.
Process attendance and overtime reports.
Disburse designated funds, maintain accurate records, and submit necessary paperwork.
Create forms using a computer and prepare and distribute reports, forms, and other documents.
Prepare, review for accuracy, and forward billings.
Perform routine maintenance of office equipment, including backing up and purging computer files.
Compile, record, tabulate, and file monthly reports.
Receive and disseminate information to the general public and news media as directed.
Properly handle confidential information, correspondence, and other documents.
Make travel and lodging arrangements as required.
Perform other duties as required.