Administrative Assistant to the VP for Administrative Services

Georgia Department of Revenue•Augusta, GA

34d•$43,000 - $49,920•Onsite

About The Position

The Administrative Assistant to the VP for Administrative Services is responsible for providing administrative support for the operations of the Administrative Services unit that reports to the VP for Administrative Services.

Requirements

Thorough knowledge of college policies and procedures
Microsoft Office software, the Internet, and E-mail
Telephone etiquette
Interpersonal skills
Skills in the use of a computer, software including Microsoft Office, Adobe Acrobat, printer, and copier
Strong interpersonal and organizational skills
Typing proficiency
Ability to communicate effectively orally and in writing
Ability to follow verbal and written instructions
Ability to operate computer and office equipment in a proficient manner
Ability to take dictation and shorthand
Ability to organize and prioritize information
Ability to retain and learn new information
Ability to maintain confidentiality
Self-motivated and task oriented
A bachelor’s degree in a related work field from a regionally accredited post-secondary institution.
At least three years of full-time, paid-related work experience, preferably in an educational environment, utilizing strong computer and keyboarding skills using common software programs (i.e. Microsoft Word, Excel, PowerPoint).
Bachelors Degree and One (1) year of work related experience - -OR - -Associates Degree in Business Administrative Technology and Two (2) years of related work experience
Experience may substitute for the degree on a year-for-year basis.

Nice To Haves

Experience working for an executive level administrator
Effective written and verbal communication skills
Exceptional organization and time management skills
Professional discretion
Experience with BANNER, Workday software
Proficient in Excel spreadsheets

Responsibilities

Prepare agendas, schedule meetings, manage documents and information needed for meetings
Attend Business Office, Human Resources, Facilities, Campus Security, Environmental Services, and other departmental meetings and committee meetings; records, organizes and prepares minutes of meetings in a timely manner
Manage the Vice President's calendar
Maintain office files and records (paper and digital files)
Draft, edit, and proofread messages and documents
Ability to prepare charts, tables, in Excel along with Power Point presentations
Prepare reports, correspondence, and other communications for college, state, and federal reports
Provide information and assistance and refer concerns to appropriate personnel
Perform other administrative duties as assigned by the Vice President