Administrative Assistant to the Principal's Office

Mount Greylock Regional School District • Williamstown, MA

13h • Onsite

About The Position

This position provides administrative support to various functions at the elementary school using a variety of computer systems. Serves as secretary to the Principal/Assistant Principal as a facilitator for the school and public being served in communicating information, problem solving, material acquisition, cash handling, and record keeping.

Requirements

• One to three years of related experience required.
• Works well with others from diverse backgrounds.
• Focuses on solving conflict and maintaining confidentiality.
• Demonstrated ability to successfully work with small children and the public.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with others.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability in technology and learning new software.
• Ability to operate a personal computer and related software.
• Ability to get along with other people.
• Patience in dealing with parents and children.
• Ability to develop effective working relationships with students, staff, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• National Fingerprint-Based Criminal Background Check (NCBC)
• Criminal Offender Record Information (CORI)
• Sexual Offender Record Information (SORI)

Nice To Haves

• Associate degree or higher preferred.
• Experience using Google Apps preferred.

Responsibilities

• Perform general office duties including answering phones, taking messages, routes calls, typing, filing records and reports, sorting and handling incoming and outgoing mail.
• Greet parents, students and staff in the main office and direct as appropriate providing guest badges etc. in a polite and professional manner.
• Prepares and distributes correspondence and mailings related to school site function as directed by the Principal and/or Assistant Principal.
• Prepares, maintains, and submits state and federal requirements and reports as directed by the Principal (SIMS).
• Maintains and distributes daily memos.
• Maintains school records and discipline data.
• Manages site-based school attendance tracking for both students and staff, including processing daily attendance.
• Communicates and provides the District office completed time off request sheets weekly.
• Manages unplanned absences by taking phone calls, initiating time off request sheets and calling substitutes for proper coverage.
• Serves as a member of the Crisis Response Team and maintains classroom go-kits and crisis/reunification materials.
• Produces, publicizes and maintains the school directory.
• Inventories, orders and stocks supplies for building, staff, and student supplies.
• Inputs orders and coordinates with vendors for timely delivery.
• Manages receivables upon arrival.
• Assists with new enrollment, and provides registration process for new students.
• Schedules parent/teacher conferences as needed.
• Maintains record keeping for student activity fund.
• Monitors students who are sent to the office for discipline reasons.
• Upholds the monthly and yearly calendar.
• Schedules transportation(buses) for field trips
• Occasional tasks associated with the collective bargaining procedures
• Other duties may be assigned as needed.

Benefits

• Sick time
• Personal time
• Vacation time
• Health & dental plans: Comprehensive options include Blue Cross Blue Shield HMO, PPO, and POS plans.
• Blue Cross Blue Shield Dental Blue Freedom (with Orthodontics)
• Blue 20/20 Vision
• Life Insurance
• Flexible Spending Accounts (FSA)
• Voluntary coverages: Short Term Disability, Accident, Hospital, Cancer, and Critical Illness plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree