Administrative Assistant to the Medical Director

Planned Parenthood of the Rocky Mountains • Denver, CO

2d • Hybrid

About The Position

This position supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services. The ideal candidate is tech-savvy, trustworthy, discrete, and highly organized with a proven record of tracking and staying on top of tasks. They should have at least 1 year of experience managing logistical and administrative work, with a natural ability to multitask, work under pressure, juggle competing priorities, and meet deadlines without sacrificing quality. Excellent interpersonal and written communication skills, a keen eye for detail, and the ability to work diligently to meet deadlines and prioritize numerous tasks are essential. The candidate should demonstrate an ability to adapt to change, learn new things, be open to feedback, and be eager to improve. They should enjoy providing excellent customer service and creating systems to organize large amounts of information and documents, striving to do all with integrity. Flexible hours with a set schedule, including occasional evenings and weekends, are required.

Requirements

• At least 1 year of experience managing logistical and administrative work.
• Excellent interpersonal and written communication skills.
• Ability to adapt to change, learn new things, and be open to feedback.
• Ability to work flexible hours with a set schedule, including occasional evenings and weekends.

Nice To Haves

• Tech-savvy
• Trustworthy
• Discrete
• Highly organized with a proven record of tracking and staying on top of tasks.
• Multitasking is second nature
• Can work under pressure, juggle competing priorities, and meet deadlines without sacrificing quality.
• Eye for detail and can work diligently to meet deadlines and prioritize numerous tasks.
• Enjoy providing excellent customer service and creating systems to organize large amounts of information and documents.
• Strive to do all you do with integrity.

Responsibilities

• Assist in day-to-day administrative operations of the Medical Director, including coordinating and creating schedules, arranging meetings, travel planning, assisting with processing expense reports and timesheets, presentation preparation, and management of documents.
• Support in coordinating logistic support for staff and contract physicians, including creating schedules, arranging meetings, assisting with travel planning, and processing expense reports and timesheets.
• Support the Medical Director in the hiring process of physicians and other roles, as needed.
• Perform the general duties of the Medical and/or Deputy Medical Director's office, including support for larger projects overseen by the MD and Deputy MDs.
• Work with the broader Operations teams to provide administrative support, particularly as it relates to health care services; this may include managing documents and files, creating systems to organize information, coordinating meetings and schedules, arranging travel, processing of expense reports, and coordinating and participating in virtual and in-person meetings, as assigned by the Administrative Manager.
• Regularly assess systems used in daily work for improvement opportunities and implement solutions that increase efficiency.
• Handle select matters expeditiously and proactively, following them through to successful completion.

Benefits

• Medical/Vision/Dental, with extended mental health coverage.
• Accrued PTO and Sick Time
• 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service).
• Employee Loan Program
• Employee Assistance Program and WorkLife Partnership.
• Paid Family Leave/Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed