Administrative Assistant to the Mayor
The City of Coral Gables•City of Coral Gables, FL
•Onsite
About The Position
Performs administrative, secretarial and clerical work for the Mayor. This role provides comprehensive administrative and clerical support, serves as a liaison for the Mayor, and assists with various councils and boards. The position requires staying informed about city activities and commission agendas, preparing requisitions, handling special projects, and managing the Mayor's schedule and communications.
Requirements
- High School diploma or equivalent.
- Minimum of five (5) years clerical experience required.
Nice To Haves
- Associate’s Degree preferred.
- Administrative or executive secretarial experience preferred.
- Experience working for a municipality preferred.
Responsibilities
- Provides administrative and clerical support to the Mayor.
- Serves as Liaison for the Mayor.
- Provides administrative support to the Mayor’s Citizens Advisory Council and the Waterfront Communities HOA Board.
- Handles calls from the public; provides information and assistance; resolves problems; refers public concerns from the Mayor to Administration.
- Stays apprised of Commission Agenda items and required follow-up action.
- Stays apprised of activities occurring throughout the City.
- Prepares purchase requisitions for the Mayor.
- Handles special projects; conducts research; compiles and analyzes data; studies problems and develops solutions.
- Schedules and makes arrangements for Mayor’s attendance at meetings, conferences and special events.
- Maintains records and files.
- Handles Mayor’s mail, e-mail, phone calls and calendar.
- Provides information as needed.
- Performs other related tasks as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
