Administrative Assistant to the Director

Fabuwood Cabinetry Corp•Newark, NJ

4d•Onsite

About The Position

The Administrative Assistant to Director provides daily administrative and operational support to help the Director stay informed, organized, and prepared. This role owns reporting follow-up, meeting coordination, department communication, and task tracking while working closely with managers across Custom Shop, CNC, Illume/Pantry, and other operational teams. This is not a formal leadership role, but it requires strong follow-through, professionalism, and the ability to support communication across departments.

Requirements

Must be bilingual in English and Spanish, with the ability to translate daily communication, meetings, instructions, and reports as needed.
Strong organizational, time management, and follow-up skills.
Clear verbal and written communication skills with a professional and dependable approach.
Ability to multitask, prioritize, and meet deadlines in a fast-paced warehouse environment.
Experience using Microsoft Excel, Microsoft Word, Asana, Teams, reporting tools, or similar systems.
Strong attention to detail, problem-solving ability, and willingness to improve current processes.
Comfortable walking throughout the warehouse and working closely with multiple departments and management teams.

Responsibilities

Prepare, review, collect, and follow up on daily and monthly operational reports to keep the Director informed.
Post daily updates and report information in the Pulse Center before 10:00 AM.
Track department performance, safety updates, staffing needs, vacation requests, and other operational concerns for Director review.
Manage the Director’s calendar, meeting schedule, reminders, and schedule changes to support timely communication and attendance.
Attend meetings with managers and leadership teams, take clear notes, and follow up on assigned action items.
Communicate with managers across departments to gather information, follow up on needs, and support daily operations.
Create, update, and improve reports, workflows, and tracking systems using Asana, Teams, Microsoft Excel, Microsoft Word, and company systems.
Walk the warehouse regularly to gather updates, follow up on operational needs, and support communication between English- and Spanish-speaking employees and management.