Administrative Assistant to the Wellness Center

Ohio Dominican University•Columbus, OH

1d•Onsite

About The Position

The Administrative Assistant is an integral part of the staff of the Wellness Center team. The Administrative Assistant provides clerical support to both Counseling and Health Services and assists with the coordination of wellness center programs and events. This position requires professionalism, competence and a positive demeanor in the performance of all duties and when interacting with people within and outside the University Community.

Requirements

High School diploma or the equivalent, with some formal clerical/computer training.
At least two years' experience in a professional work environment.
Must demonstrate good written and verbal communication skills and interpersonal relations.
Must demonstrate competence in Microsoft Office (Outlook, Excel, Word, and PowerPoint etc.), spreadsheets and databases.

Nice To Haves

Experience in a health/wellness setting is desirable.
Experience with programmatic planning and coordination is a plus.

Responsibilities

Greet clients and visitors, respond to general inquiries, and provide referrals to appropriate resources.
Receive, screen, direct and make telephone calls. Take and relay messages.
Serves as a primary contact for various Wellness Center programs and events.
Coordinate confidential filing system and retrieve, return, and organize files.
Assist with Wellness Programs and other events coordinated by the Counseling or Health Services Offices.
Prepare fliers and other forms of advertisement for said events.
Encourage students to participate in these events.
Provide clerical support for end of month/semester reports and presentations done by the wellness staff.
Prepare a variety of documents such as correspondence, manuscripts, proposals, tables, forms, and lists.
Format documents according to specifications using standard computer applications.
Verifies for completeness and proofreads for accuracy, grammar and spelling.
Composes routine correspondence.
Performs data entry to update records on computerized information systems.
Produces lists and reports using appropriate computer applications and programs.
Keeps up to date with and implements standard computer applications.
Maintains wellness staff's schedule in accordance to their independent needs which may include setting appointments and organizing schedules according to established priorities.
Works within clearly defined guidelines for filing and handling confidential records.
Consults supervisor on non-routine issues.
General care of the Wellness Center environment including regular care of office plants, general restocking of information pamphlets, and organizing office décor in an aesthetic manner.
Will assist in supervision of Work Study Student(s) and student interns.