Administrative Assistant to Program Director

Texas Wesleyan University Portal • Fort Worth, TX

2d • Onsite

About The Position

Provide administrative support for overall operations to the Graduate Programs of Nurse Anesthesia and the Program Director.

Requirements

• High school diploma or equivalent required.
• Minimum of 2 years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Experience with calendar management and scheduling.
• Ability to multitask and prioritize effectively.

Nice To Haves

• Associate's degree or higher.
• Experience in an academic or healthcare setting.
• Familiarity with accreditation processes (SACS, COA).
• Experience with event planning.

Responsibilities

• As a representative in the Program Director’s office, greet visitors, provide information and referrals, answer telephone, ascertain the nature of calls, take accurate messages and route calls appropriately.
• Maintain and coordinate the Program Directors email, incoming/outgoing correspondence, calendar and daily schedule.
• Prepares monthly meeting agendas and minutes.
• Organizes and maintains records in a manner that supports retention policies and student confidentiality.
• Supports special projects and events (catering, facility reservations, and setup, tracking of expenditures) such as orientation, graduation, and simulation symposium.
• Works closely with program faculty and Dean of School of Health Professions to ensure strategic priorities are met.
• Provide support for SACS and COA accreditation.
• Assists with other entity needs involving NBCRNA and Texas BON.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid holidays
• Paid time off
• Retirement plan options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED