Administrative Assistant to Principal

New Braunfels•New Braunfels, TX

1d•Onsite

About The Position

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

High school diploma or GED
Texas Notary Public
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
One to three years of secretarial experience, preferably in public education environment

Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.
Prepare instructional materials, meeting agendas, and campus communication as requested, using typewriter or personal computer.
Monitor and process personnel time records including leave requests and reports.
Maintain school calendar of events.
Schedule meetings and appointments and maintain calendar for principal.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned.
Assist with coordination of faculty meetings and campus activities.
Maintain inventory of fixed assets, equipment, and supplies.
Receive, store, and issue supplies and equipment.
Sort, distribute, and deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
Notarizes school documents.
Maintain confidentiality.
Perform Notary services as needed.
Monitor the work of other campus secretaries and clerical aides.