Lead Administrative Assistant to Principal

Weymouth Public Schools•Weymouth, MA

23h•Onsite

About The Position

Weymouth Public Schools is seeking a Lead Administrative Assistant to the Principal. This role involves supporting the Principal and Associate Principal in a dynamic and inclusive learning community. The ideal candidate will be responsible for a wide range of administrative duties, requiring accuracy, good judgment, confidentiality, and the ability to work effectively under pressure with minimal supervision. The school district is committed to "Educational Excellence for Every Weymouth Student" and fostering a diverse, equitable, and supportive environment for over 5,600 students across 11 school buildings.

Requirements

Associates Degree preferred
3-5 years of previous administrative experience
Proficient with Google Suite, MS Office Suite, Munis, Aspen and other web-based tools and systems.
Ability to work collaboratively, and interact and communicate at all levels within the district
Demonstrated attention to detail and accuracy
Demonstrated ability to take initiative, establish work priorities, and work independently with minimal supervision
Demonstrated ability to maintain confidentiality

Responsibilities

Manage calendars and phone calls for the Principal & Associate Principal.
Handle Employee & Students Accident Reports.
Schedule teacher evaluations within required timelines.
Prepare all documents for meetings (Staff, external, etc.).
Process legal requests for complete student records, ensuring timely scanning, encryption, and sending.
Develop and maintain an inventory of technology in all classrooms.
Send out school-wide emails and develop/maintain the Staff Info Document, Telephone Directory, and Staff Shared Drive.
Coordinate morning announcements.
Manage grading windows and publishing report cards in Aspen, including running verification reports and notifying staff.
Assist with Aspen issues as needed with Data Specialists.
Manage all digital signage (Outdoor Sign, Main Lobby, Broadcast, Cafeteria, Auditorium).
Maintain the school website.
Coordinate MCAS clerical tasks, including creating folders and including required documentation.
Manage receiving or shipping of materials.
Oversee after-school clubs and athletics, ensuring appointments are made by HR and clubs are running.
Manage stipends for clubs/sports upon completion.
Coordinate field trips, ensuring all forms are signed and approved.
Work with building custodial staff to place work orders for building issues.
Coordinate vending machine orders, deliveries, and payments with the Head Custodian.
Assume duties of other secretaries during summer break.
Perform other duties as required by the Principal.