Administrative Assistant to Physician

The University of Kansas Health System•Kansas City, KS

1d•Onsite

About The Position

This position provides administrative support to the Physician. It involves high-level administrative tasks such as conducting research, preparing statistical reports, handling information requests, and performing clerical functions like preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The role includes general clerical, receptionist, and project-based work, requiring a professional company image through in-person and phone interaction. This is an in-person, full-time position with hours Monday-Friday, 7:30 a.m.-4 p.m.

Requirements

High School Graduate or GED.
3 or more years broad administrative/secretarial experience.
Must have excellent telephone skills, verbal and written communication skills.
Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations.
Knowledge of Microsoft Project Manager.

Nice To Haves

Bachelors Degree or Technical/Professional training/degree in Business School Training.

Responsibilities

Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.
As delegated by the Physician - may manage projects such as office moves, policy compilation, and event planning.
Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants.
As delegated by the Physician – may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies.
Assists with the coordination of payroll, acting as a backup for the KRONOS managers.
Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed.
Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).
Creates information database products to support Management as requested.
Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.
Maintains patient confidentiality in accordance with HIPPA regulations at all times.
Prioritizes correspondence, memos, reports, internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.
Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
Other duties may be assigned as required.