Administrative Assistant to Facilities and Technology

Branford Public Schools•Branford, CT

1d•Onsite

About The Position

The Administrative Assistant to the Facilities and Technology Directors provides high-level administrative and confidential support to the Facilities and Technology Directors, with a majority focus on the Facilities department. This position performs complex clerical, organizational, financial, and coordination duties requiring independent judgment, discretion, and strong organizational skills. The role supports facilities operations and communications and assists with budgetary and record-keeping responsibilities to ensure the efficient operation of the facilities department.

Requirements

High school diploma required.
Associates degree in Business Administration, Secretarial Science, or related field.
Minimum of 5 years of increasingly responsible office administrative experience, preferably in a school environment.
Ability to maintain confidentiality and exercise sound professional judgment.
Working knowledge of modern office practices, procedures, and administrative systems.
Ability to acquire and apply knowledge of Board of Education policies, procedures, and educational philosophy.
Ability to acquire and apply knowledge of educational laws, regulations, and policies.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Ability to analyze administrative processes and recommend operational improvements.
Proficiency in Microsoft Office, Google applications, and ability to learn district-specific software applications.
Ability to utilize the district email system and related technology platforms.
Ability to perform clerical accounting and bookkeeping functions accurately.
Ability to interpret written, oral, and schedule-based instructions.
Strong communication and interpersonal skills.

Nice To Haves

Additional experience may be substituted for education requirements.
Bilingual English/Spanish candidates encouraged to apply

Responsibilities

Provide administrative support to assist in coordinating daily operations of custodial, maintenance, and repair staff.
Screen telephone calls, respond to inquiries, and refer matters to appropriate supervisors.
Provide task direction to clerical assistants on assigned projects.
Provide other duties as assigned.
Assist in preparation of annual budget recommendations.
Monitor approved budget accounts and maintain accurate financial records.
Process purchase orders and enter transactions into the accounts payable system.
Match invoices with purchase orders and maintain accurate payment records.
Keep the Director informed of account balances and budget status.
Receive, log, and dispatch emergency and routine service calls from schools, Central Office, and the public.
Monitor service requests and follow up to ensure timely completion.
Locate and dispatch personnel and equipment as required.
Maintain custodian attendance, sick leave, and vacation records.
Maintain student accident reports.