Administrative Assistant - Facilities

Fincantieri Marine Group • Sturgeon Bay, WI

1d • Onsite

About The Position

The Facilities Administrative Assistant supports daily operations within a large, heavy manufacturing shipyard environment. This role provides administrative, clerical, and coordination support to facilities, production, and maintenance teams across a 63-acre waterfront facility. The position plays a key role in ensuring efficient communication, documentation control, and coordination between internal departments, vendors, and shipyard personnel. Domestic travel may be required.

Requirements

• Must have strong Microsoft Office Suite computer skills
• Must have strong organizational, time management, written and verbal communication skills
• Must have ability to maintain confidentiality and a professional demeanor
• Must adhere to ISO and OSHA policies established by FMG and have high values for safety awareness
• High School Diploma, or equivalent combination of education, training, and experience
• 2 Years of ­ administrative experience required

Responsibilities

• Perform general administrative duties including filing, document control, data entry, and correspondence
• Prepare, edit, and format reports, memos, work instructions, and technical documents
• Maintain electronic and physical records, including master file systems and facility documentation
• Manage incoming communications (calls, emails, requests) and route appropriately
• Coordinate maintenance requests and facility-related service needs across shipyard operations
• Track and distribute work orders, drawings, and technical information to internal teams and vendors
• Ensure compliance with company policies, safety standards, and environmental regulations
• Support production and facilities teams by preparing documentation for bids, invoices, and project tracking
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED