Administrative Asssistant - Facilities

REX AND MARGARET FORTUNE SCHOOL OF EDUCATION • Sacramento, CA

11d • $20 - $20 • Onsite

About The Position

The position of Facilities Administrative Assistant involves assisting the Director of Facilities and Maintenance with secretarial and administrative tasks to manage administrative and clerical responsibilities. This includes planning and organizing office activities, facilitating communication flow, and conducting receptionist duties at the Home Office front desk.

Requirements

• Bachelor’s degree or equivalent required
• At least three years of office experience
• Proficient in Access, Microsoft Office, PowerPoint, Excel, and able to type 50 words per minute
• Complete command of the English language, written and oral.
• Knowledge of website management, email systems, mail merge, etc.

Responsibilities

• Mail collection, sorting, and distribution
• Prepare packages for delivery
• Greet all guests
• Answer multiline phone system, direct callers to the appropriate recipient, accurately record and deliver messages
• Inventory and order office supplies
• Minor service to office equipment: fax machine, copier, postage machine
• Maintain the reception area and classroom housekeeping
• Assist Home Office staff with projects, as needed
• Serve as Administrative support to the Facilities and Maintenance Department.
• Assist with executing organization-wide events and initiatives
• Make travel arrangements
• Hospitality/event planning

Benefits

• 100% full coverage of base plans, medical, dental, and vision for the employee and their eligible dependents
• 96 hours of sick pay per academic year
• 12 accrued vacation days
• Fully paid breaks during Spring Break, Thanksgiving break, and a 2-week winter break

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level