Administrative Assistant to Director

HealthCareersInSask.ca • Regina, SK

10h • Onsite

About The Position

The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Requirements

• Completion of Grade 12 supplemented by a recognized business course
• 3-5 years of experience working in a senior administrative assistant-type role
• Ability to be self-directed and work relatively independently
• High degree of initiative, ingenuity & ability to work with little/no supervision
• Ability to maintain confidentiality, including confidential information with discretion.
• Working knowledge of SHA governance/org structure/relationships
• Commitment to a diverse, culturally competent, culturally safe work environment
• Ability to adapt to frequent change and work under pressure
• Knowledge & experience in minute taking & synthesizing information
• Advanced computer skills, including Microsoft Office (Excel, Word and Access).
• Demonstrated approaches to problem-solving with strong decision-making capability
• Highly developed written and oral communication skills
• Ability to work collegially, collaboratively and build positive relationships
• Must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position.
• Must bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

Responsibilities

• Provide confidential administrative support to assigned Directors.
• Support and contribute to processes and practices for efficient portfolio operation.
• Execute confidential administrative support functions accurately, timely, and efficiently.
• Work collaboratively with the administrative team to achieve organizational objectives.
• Coordinate workflow with other administration support staff.
• Provide support services as requested in the absence of other administration support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED