Administrative Assistant to Director - Access and Flow
About The Position
Reporting to the Director of Patient Flow and Medicine, the Director of Rural and Integrated Health and the Director for LTC and Palliative Care, the Administrative Assistant provides full confidential administrative support as well as effectively responding to the needs of CNS team members. Primary responsibilities include dealing with sensitive and confidential information; responding to inquiries, preparing correspondence; scheduling meetings; drafting agendas, recording, transcribing and distributing minutes; maintaining databases among other duties. The position supports all administrative activities, adhering to procedures and guidelines to enable consistency and standardization across the portfolios. Responsibilities include organization, prioritization and coordination, overseeing project plans and milestones, and timelines and communicating areas of variance to leadership. The Administrative Assistant exhibits sound professional judgment and initiative while demonstrating commitment to NSH strategic directions and continuous quality improvement.
Requirements
- Post-Secondary diploma in a recognized office administration, business administration or secretarial program.
- Minimum of five (5) years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within a healthcare setting.
- Excellent interpersonal and communication skills, high degree of tact, judgment and confidentiality.
- Excellent organizational and time management skills.
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
- Ability to deal with a variety of contacts and large volumes of information, both in electronic and hard copy format.
- Ability to organize and coordinate, while being attentive to detail.
- Frequent and prolonged use of technology.
- Ability to work under pressure with regular time constraints.
- Environment can be stressful, with a high level of mental and visual concentration required due to an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities are the norm.
Nice To Haves
- Undergraduate degree an asset.
- International Association of Administrative Professionals (IAAP) certification is an asset.
- Competencies in other languages an asset, French preferred.
Responsibilities
- Provides full confidential administrative support.
- Effectively responds to the needs of CNS team members.
- Deals with sensitive and confidential information.
- Responds to inquiries.
- Prepares correspondence.
- Schedules meetings.
- Drafts agendas.
- Records, transcribes and distributes minutes.
- Maintains databases.
- Supports all administrative activities, adhering to procedures and guidelines to enable consistency and standardization across the portfolios.
- Oversees project plans and milestones, and timelines.
- Communicates areas of variance to leadership.
Benefits
- health insurance
- dental insurance
- travel insurance
- long-term disability insurance
- life insurance coverage
- defined benefit pension plan
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
