Administrative Assistant to Dean - Science & Engineering

Oral Roberts University•Tulsa, OK

About The Position

Oral Roberts University is a non-profit organization whose staff and faculty work to make a difference in students’ lives. The Administrative Assistant provides administrative support to the Dean of the College of Science and Engineering. This is a full-time position. The role also requires maintaining compliance with the Family Educational Rights and Privacy Act (FERPA) policy and procedures.

Requirements

High school diploma or GED; college-level courses are helpful.
Proficiency in Microsoft Word and Excel and knowledge of computer hardware and software.
Excellent keyboarding skills.
Three years of secretary experience or five years of clerical experience.
Ability to compose correspondence and take minutes.
Creativity and resourcefulness.
Ability to exhibit and maintain confidentiality.
Ability to recognize needs and implement changes when needed.
Ability to complete comprehensive projects with minimal supervision.
Maintain compliance with FERPA policy and procedures.

Nice To Haves

College-level courses.

Responsibilities

Monitor Course Schedule Change Requests (CSCRs) and maintain a log.
Monitor College of Science and Engineering emails.
Process items for the dean’s signature and distribute them to the next step.
Monitor COSE Curriculum Change Proposals (CCPs) and maintain a log.
Create agendas and take minutes for biweekly COSE Chairs meetings.
Attend the monthly COSE College meeting.
Send notifications and reminders to COSE department chairs and assistants about items due to the dean.
Attend Chapel every Wednesday and Friday.
Attend university-wide meetings and prayer services throughout the year.
Check the mail at least once a week.
Coordinate the COSE Faculty Breakfast at the beginning of the academic year.
Work with department chairs to determine who will attend CEP meetings and relay that information to the ORU coordinator.
Prepare minutes for college department meetings each month.
Run reports as needed.
Work with departments to update the Outlook address book each semester.
Add important dates and deadlines to the dean’s calendar.
Schedule meetings and interviews for the dean.
Process requisitions when needed.
Keep up with the budget.
Monitor faculty and staff hiring.
Maintain compliance with FERPA policy and procedures.