Administrative Assistant to Dean - College of Business

Oral Roberts University•Tulsa, OK

About The Position

The Administrative Assistant to the Dean provides high-level administrative, operational, and project support to the Dean of the College of Business. The role helps ensure the smooth functioning of the Dean's office by managing communications and schedules, supporting academic and strategic initiatives, and serving as a primary point of contact for faculty, staff, students, and external partners. The Assistant represents the Dean's office with professionalism, discretion, and a strong commitment to service. Oral Roberts University is a Christian university located in Tulsa, Oklahoma. Faculty, staff, and students must adhere to ORU's Code of Honor Pledge. The position is full-time and applications are accepted until filled.

Requirements

High school diploma or GED.
Demonstrated professionalism and a high standard of conduct.
Strong attention to detail and accuracy, producing high-quality work.
Ability to maintain confidentiality and exercise sound judgment.
Excellent organizational skills and ability to work under tight deadlines and manage multiple priorities.
Strong oral and written communication skills.
Proficiency in Microsoft Office Suite, scheduling platforms, and digital collaboration tools.
Ability to identify and access supporting resources to solve problems and implement solutions.
Ability to work independently and collaboratively.

Nice To Haves

Some college education preferred.
Knowledge of and experience with Outlook, Zoom, social media, and website design, such as OMNI.

Responsibilities

Manage the Dean's calendar, schedule appointments, coordinate travel, and prepare meeting materials.
Screen, prioritize, and manage the Dean's phone line; respond to inquiries and redirect calls as needed.
Compile background materials to support decision-making.
Draft, edit, and distribute official correspondence, electronic announcements, and written reports.
Prepare meeting agendas and documents, record minutes, and track follow-up actions.
Oversee daily office functions, including records management, procurement, and workflow coordination.
Support faculty recruitment by managing applicant materials and site visit schedules, and facilitating communication between HR and the Dean.
Maintain accurate, confidential faculty records, including contracts and evaluations, in accordance with institutional and accreditation standards.
Assist with special projects and strategic initiatives as assigned.
Oversee the scheduling and workload of Graduate Student Workers.
Assist with budget monitoring, purchasing, reimbursements, financial documentation, and financial processes for faculty and students as appropriate.
Support planning and execution of college events, advisory board meetings, and faculty or student programs.
Coordinate event reception, design, seating, workers, IT scheduling, and photography as needed.
Accommodate guest speaker needs, including hotels, travel, honorariums, and reimbursements.
Serve as the first point of contact for the Dean's office and provide professional assistance to visitors and people making inquiries.
Facilitate responses to external stakeholders in collaboration with departments across the institution.
Oversee maintenance of student and program records as needed.
Respond to and assist in resolving student, faculty, and staff grievances and complaints.
Assist with adherence to institutional policies, accreditation requirements, and administrative procedures.