Administrative Assistant to Athletics

Diocese of Phoenix Catholic Schools • Phoenix, AZ

2d • Onsite

About The Position

St. Mary's Catholic High School is seeking a highly organized, customer-focused Athletics Administrative Assistant to support the daily operations of its Athletic Department. This position provides administrative and operational support to the Athletic Director and Assistant Athletic Director while serving as the primary point of contact for students, families, coaches, officials, and visitors. The ideal candidate is detail-oriented, professional, and committed to supporting the mission of Catholic education.

Requirements

• High school diploma or equivalent.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office.
• Ability to manage multiple priorities while maintaining confidentiality.

Nice To Haves

• Previous administrative experience in education or athletics.
• Experience with FinalForms or similar athletic management software.
• Familiarity with AIA policies and procedures.
• Bilingual (English/Spanish) candidates are preferred.

Responsibilities

• Serve as the first point of contact for the Athletic Department by answering phones, emails, and assisting visitors.
• Maintain department calendars, schedules, meeting materials, and filing systems.
• Monitor FinalForms, track eligibility requirements and physicals, and assist families with athletic registration.
• Coordinate transportation requests, facility scheduling, and certificates of insurance.
• Assist with purchase orders, fundraising paperwork, receipts, invoices, and budget documentation.
• Support athletic events by preparing rosters, coordinating volunteers, and assisting with game-day operations.
• Prepare parent communications and assist with social media, website updates, and department publications.
• Coordinate varsity letters, senior recognition, awards, banquets, and special events.
• Order office supplies, prepare reports, and assist with department projects, camps, and coaches meetings.
• Perform other duties as assigned by the Athletic Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED