Administrative Assistant to Associate Dean - Part Time On-Site

nextSource•Providence, RI

19d•Onsite

About The Position

The Dean's Coordinator will be working directly with the Associate Dean in the School of Engineering. The selected must be good at using the internet and online library resources to efficiently conduct basic research and answer everyday business questions, as well as research specific topics. The selected should be able to follow manuals and tutorials and complete administrative tasks independently. The selected should demonstrate strong note-taking skills for personal reference and the ability to quickly learn and retain information after initial instruction. This position will also help to support the Dean's projects and serve as the main contact for meetings, and daily communication to all internal and external members, as well as the ability and confidence to reach out to other departments within the University. The coordinator will also proactively manage special projects, meetings, events, agendas, purchases and other initiatives. It would also be important to take an active role in planning and follow through of time sensitive activities and deadlines. The incumbent manages the Associate Dean’s schedule and calendar, drafting correspondence, laboratory and course administrative assistance, drafting correspondence, and arranging meetings. This role would also be involved in planning activities and provide administrative support for seminars and preparing reports and presentation materials as needed.

Requirements

Associates degree or equivalent
1 – 2 years of administrative experience
Intermediate use of Microsoft Word, Excel and Google Suite
Proficiency with internet research
Multitasking and highly organized with the ability to use calendar and organization tools
Independent, proactive and deadline driven with the ability to self-direct and resolve issues
Strong note-taking skills
Ability to quickly learn and retain information after initial instruction

Responsibilities

Proactively manage numerous administrative functions including managing the Associate Dean's special projects, meetings and agendas.
Serve as a central liaison between the Associate Dean and faculty, students, staff and other internal and external constituents.
Manage the Associate Dean’s schedule and calendar.
Draft correspondence.
Provide laboratory and course administrative assistance.
Arrange meetings.
Plan activities and provide administrative support for seminars.
Prepare reports and presentation materials as needed.
Conduct basic research and answer everyday business questions using the internet and online library resources.
Research specific topics.
Manage special projects, meetings, events, agendas, purchases and other initiatives.
Take an active role in planning and follow through of time sensitive activities and deadlines.
Reach out to other departments within the University.