Administrative Assistant -Full time- On-site

Westcliff University•Corona, CA

14h•$23 - $26•Onsite

About The Position

The Administrative Assistant I serves as a first point of contact for the College of Nursing and provides clerical and operational support to the College of Nursing, assisting faculty, staff, and leadership with daily administrative tasks. This role ensures smooth office operations, supports academic and student activities, and provides excellent customer service to students, faculty, and campus visitors.

Requirements

Bachelor's degree required.
2–3 years of administrative or receptionist experience
Proficiency in Microsoft Office and Google Workspace tools and ability to learn university systems.
Excellent interpersonal and customer service skills, with the ability to interact with diverse populations.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
Discretion and professionalism in handling confidential or sensitive information.
Reliable, flexible, and able to work effectively in a dynamic, student-focused environment.

Nice To Haves

prior experience in higher education is a plus
Experience supporting higher education leaders preferred

Responsibilities

Serves as a primary receptionist for the academic suite at the College of Nursing, greeting students, faculty, staff, and visitors in a professional and welcoming manner.
Answers and directs phone calls, responds to general inquiries, and routes messages appropriately.
Maintains reception areas and ensures a professional, organized, and student-friendly environment.
Handles other projects and tasks as needed
Track office supply inventory, place orders, and assist with vendor coordination.
Assist in scheduling conference rooms, simulation labs, or event spaces for the College of Nursing
Support event coordination such as faculty meetings, workshops, or student activities hosted by the Campus Leadership team
Perform general clerical duties including answering phones, managing emails, scheduling appointments, and greeting visitors
Maintain office filing systems, records, and databases in accordance with university policies
Ensure professional and timely communication between the Corona campus, faculty, staff, and other university departments
Assist with distributing announcements, newsletters, or communications to the college community
Assist faculty with copying, scanning, and preparing course materials
Support scheduling of classrooms, labs, and simulation spaces as needed
Provide basic guidance to students regarding office processes and direct them to appropriate resources or staff
Maintain accurate records for departmental activities and student files (as permitted).
Assist with data entry, simple reporting, and document preparation to support accreditation and compliance needs.
Support faculty and staff with other routine administrative needs.
Maintain a professional and welcoming environment in the College of Nursing office.