Administrative Assistant - Technical and GA

Toray Composite Materials America, Inc.•Tacoma, WA

19h•$24 - $29•Onsite

About The Position

The administrative assistant will function as both the corporate receptionist and also provide administrative support services to the Technical Division. This role involves organizing, maintaining, and distributing documentation and information, as well as supporting corporate-wide events.

Requirements

Strong verbal and written communication skills in English.
Good knowledge of administrative support techniques and procedures.
Ability to work well under pressure.
Ability to set priorities.
Ability to self-motivate and take initiative.
Knowledge of record-keeping techniques and procedures.
Ability to work well as part of a team.
Ability to develop close working relationships with internal and external customers.
Ability to work well with diverse personalities and cultures.
High school degree or GED required.
One to three years of similar or related experience.
Minimum of one year administrative/secretarial experience required.
Knowledge of Japanese business culture is required.
Personal computer experience in Microsoft applications such as Word, Excel and PowerPoint, required.
This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants must be a “U.S. Person” as defined by the ITAR and/or EAR (U.S. citizen or national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum).

Nice To Haves

Accounting, administrative, or clerical skills preferred.
Experience in workplace with multi-cultural environments preferred.
Experience in Art software such as Adobe, Photoshop, Illustrator or InDesign is highly preferred.

Responsibilities

Greet and direct visitors professionally, maintain visitor logs and passes, and coordinate with security for guest arrivals.
Maintain a database of required visitor documentation, including Export Screening, ensuring compliance with procedures.
Answer incoming calls promptly and professionally, routing them to the appropriate party.
Provide administrative support to Technical Directors, including coordinating business travel, processing expense reports, and scheduling meetings.
Assist with maintaining and organizing documentation and information for management tasks performed by Technical Members.
Support purchase and request order procedures for the division's needs.
Provide regular courier service for mail delivery between the Composite Materials Research Laboratory and the main building, and distribute mail within the division.
Assist with the coordination, planning, and execution of division-wide events such as group meetings, internal conferences, and guest visits.
Act as the division conference room coordinator, managing daily schedules, resolving conflicts, and maintaining supplies.
Work collaboratively to foster an atmosphere of teamwork and continuous improvement.
Assist with maintaining and improving the division's library system.
Support corporate-wide events like Employees Appreciation Days, activities, and charity events.
Order, pick up, and serve meals and beverages for guests as requested.

Benefits

Medical and RX- Regence Blue Cross of Rhode Island (Gold, Silver, HSA)
Vision Coverage- VSP
Dental Coverage – Delta Dental of Rhode Island
Flexible Spending Accounts (FSA)
80 Hours of Vacation Time Off annually (additional hours awarded after 3 years)
64 Hours of Personal Time Off annually
3 Paid Floating Holidays
8 Paid Company Recognized Holidays
Life Insurance- pays your beneficiary twice your annual salary
Accidental Death & Dismemberment Insurance- pays your beneficiary twice your annual salary
Short/Long Term Disability
Voluntary Supplemental Life Insurance
Toray Corporate Perks
John Hancock 401K –CMA matches 50% of first 8% of your contribution
Service Awards @ 3, 5, 10, 15, 20, 25 and 30 years
Recognition Awards
Annual Discretionary Bonus Program