Administrative Assistant Supervisor

Baird • Chicago, IL

37d • $80,000 - $110,000 • Hybrid

About The Position

Baird Global Investment Banking (GIB) is seeking an experienced leader to focus on the day-to-day operations for their expanding professional support team. This role involves overseeing a team of Executive Assistants (EA) across various GIB groups and locations in the US. The ideal candidate will possess strong people-leadership and interpersonal communication skills, with a proven track record of managing and developing support staff. The position requires a collaborative, decisive, and results-oriented individual capable of managing multiple priorities. The Administrative Assistant Supervisor will play a critical role in ensuring administrative tasks are managed effectively, allowing bankers to focus on core business functions. This position offers a hybrid work arrangement, with Tuesdays, Wednesdays, and Thursdays in the Chicago office, and Mondays and Fridays remote.

Requirements

• 2+ years of experience with a financial services background required.
• Strategic and analytic thinker with a drive towards execution and delivering results.
• Excellent organizational and multitasking skills.
• Exceptional communication and interpersonal skills.
• Proficient using virtual communication tools Teams, Zoom, Webex.

Nice To Haves

• 5+ years of experience as a proven people leader and team management preferred.
• 5+ years of experience as an executive assistant or similar role with significant transferable skills preferred.
• Advanced proficiency with MS Office Suite, Workday, Salesforce, Concur, and SharePoint preferred.
• Experience with AI tools (Chat GPT, Copilot) a plus.

Responsibilities

• Collaborate with the Professional Support Talent Director to plan and execute support staff growth initiatives, ensuring alignment with broader departmental goals.
• Support the Executive Assistants (EA) in aiding banking professionals with their daily administrative needs.
• Ensure quality standards are met and GIB procedures are followed.
• Maintain team engagement and bolster business development knowledge through staff meetings and group training sessions.
• Provide routine 1:1 coaching sessions to help EAs sustain/improve basic competencies, create high performance and productivity, and achieve their professional goals.
• Address and resolve interpersonal issues, providing guidance and support to the team.
• Collaborate with the Professional Support Talent Director to prepare for semi-annual/annual performance reviews.
• Participate in recruitment efforts, including reviewing resumes, screening, and interview panels.
• Develop and maintain relationships with direct reports and key internal business partners to ensure the support team is exercising best practices.
• Continuously evaluate and reinforce processes and procedures to ensure efficiency.
• Stay up to date on industry trends and professional procedures and incorporate them into the team's operations where appropriate.

Benefits

• $80-110 base salary range.
• Bonus potential up to 20% of base pay.
• Compensation and bonus are commensurate with experience, performance and/or firm profitability.
• Total Rewards at Baird (summary of benefits and compensation).

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed