Administrative Supervisor

Kentucky Personnel Cabinet • Frankfort, KY

2d • $3,961 - $5,347 • Onsite

About The Position

The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunity across the Commonwealth. The Cabinet provides education and training programs, employment and reemployment services, unemployment insurance, and disability determination services to help Kentuckians gain skills, find work, and maintain economic stability. It partners with education providers, workforce boards, and employers to align training with labor market needs and oversees labor programs that promote fair and safe workplaces.

It is the mission of the Kentucky Department for Libraries and Archives to provide information access for the citizens, businesses, and agencies of the Commonwealth. To help the state maintain its competitive edge, the department offers comprehensive services which assure that our clientele have access to information resources: virtual, physical and human. As one of 10 state agencies in the country to combine library, archival, and public records programs, the department is uniquely positioned to meet these needs.

Our programs are structured to link the enduring resources of archival collections with the contemporary information resources of government and libraries. From this comprehensive perspective, the department is helping preserve the Commonwealth’s rich legacy as it contributes to building a stronger Kentucky future.

This position will be located in the State Records Center, State Records Branch, in Frankfort, KY. Please note that this is not a librarian or archivist role. This role is not eligible for telecommuting. We are seeking a professional and customer service-oriented individual to join our team as the Administrative Supervisor. The successful candidate for this position will demonstrate the ability to handle multiple projects simultaneously, analyze problems, communicate clearly and concisely verbally and in writing, and work cooperatively with a team.

Requirements

• Graduate of a college or university with a bachelor's degree.
• Four years of professional administrative experience.
• A master's degree in public or business administration or a related field will substitute for one year of the required experience.
• Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.

Nice To Haves

• Strong supervisory skills
• Strong communication skills
• Strong organizational skills
• Knowledge in inventory management
• Basic knowledge of pallet jacks and heavy equipment operation

Responsibilities

• Provide direct supervision over all employees within the State Records Center.
• Recommend, interpret, and enforce policies and procedures regarding the State Records Center, and assist statewide agency staff regarding the policies and procedures.
• Track storage space needs and coordinate records destruction.
• Ensure proper and timely billing and credits for records storage fees and destruction.
• Prepare quarterly invoices and coordinate billing.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive