Administrative Assistant - Library Supervisor
About The Position
Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About Indiana State Prison:Indiana State Prison is a level‑four maximum‑security facility located in Michigan City, Indiana, with a capacity of more than 2,400 incarcerated adult males. As the oldest correctional facility in the state, it has a long history and operates on a secured 24‑acre campus with ten manned towers. The prison grounds also include a level‑two facility with a capacity of 385 incarcerated adult males. Staff maintain a clean, orderly environment while prioritizing safety and security. Programs available to incarcerated individuals support personal development and re‑entry preparation where applicable. The facility provides a structured setting for individuals with long sentences or those convicted of violent offenses. To learn more about Indiana State Prison, click here. Salary:The salary for this position traditionally starts at $34,216.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.
Requirements
- Specialized knowledge of the basic principles and theories of administrative management.
- Working knowledge of research techniques and report composition.
- Effective written and verbal communication skills.
- Attention to detail and proofreading skills.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to use Microsoft Office Suite (Word, Excel, Outlook).
- Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
- Ability to coordinate the work of section staff.
- Ability to maintain cooperative work relationships.
- A High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
- Ability to perform essential functions with or without reasonable accommodation.
Nice To Haves
- This role may be utilized in a supervisory capacity based on agency needs.
Responsibilities
- Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
- Researches and prepares various reports on agency programs and/or procedures.
- Prepares and maintains procedural manual for agency functions.
- Reviews policies, plans and procedures for administrative soundness.
- Coordinates the work of various sections of the agency or department.
- Answers inquiries from the public concerning policy and procedures in assigned area.
- Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
- Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
