Library - Administrative Associate

Library Systems & Services LLC•Jurupa Valley, CA

1d•Onsite

About The Position

The Library - Administrative Associate provides essential administrative support for their location or department. This role may involve a variety of tasks including records maintenance, report preparation, bookkeeping, and accounting. The position requires 40 hours per week.

Requirements

HS Diploma or GED required.
Administrative experience required.
Must be detail oriented and have excellent communication skills.
Solid organizational skills.
Applicants must be proficient in Microsoft Office (Including Excel, Word, and Outlook).
Ability to work well independently and within a team.
Exercise sound judgment and maintain appropriate confidentiality.
Other duties as assigned.

Nice To Haves

Proficiency in Polaris Integrated Library System (ILS)
Proficiency in Edelweiss Software

Responsibilities

Assist and provide administrative services such as attending meetings, coordinating preparation of administrative materials and coordinating training.
Maintain records, files and calendars.
Prepare Board correspondence and reports such as monthly statistics.
Collect and organize data for grants and projects, as required.
Order supplies as needed.
Assist with operations questions.
Project coordinator for special events.
Role may require maintenance of account receivables and expenses. This includes payment of EDI and miscellaneous invoices, credit card coding, check requests, petty cash disbursement, reviewing of expense reports, provide supporting receipts, update and manage multiple budgets.
Role may require becoming proficient in Polaris Integrated Library System (ILS) and in Edelweiss Software.
Follow all legal and policy requirements related to patron privacy and custodianship of patron records.
Assist Supervisor with additional tasks as needed.