Stormwater Services - Administrative Assistant - Stormwater

City of Abilene•Abilene, TX

17h•Hybrid

About The Position

Under general direction, to provide advanced administrative support to the Stormwater Services Administrator and staff; to prepare and file routine and special reports; to enter data; and to keep records of activities that relate to the Stormwater Program and City’s TPDES MS4 stormwater permit. Performs coordination of service requests and customer service activities.

Requirements

Four (4) years of increasingly responsible administrative or office management support is required.
A high school diploma or GED is required.
A valid Texas driver’s license or the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
Ability to work in a standard office environment.
Ability to travel to different locations.
Exposure to outdoors temperatures at various times of the year.

Nice To Haves

Experience involving customer service, records management, work order tracking, purchasing documentation, report preparation, data entry, office coordination, or financial recordkeeping is preferred.
Supplemental training in Stormwater operations, permit management, and/or business management is preferred.

Responsibilities

Receive, resolve, and refer citizen inquiries and concerns.
Monitor the stormwater hotline.
Enter, monitor, and coordinate data into Stormwater Asset Management module, City's work order system, stormwater billing module, and MS4 permit management software.
Maintain a centralized perpetual filing system for the Division (both paper and electronic) and assist with other filing as necessary.
Receive and distribute service requests and incoming Division mail.
Prepare letters to customers, and draft internal and external correspondence.
Maintain inventory orders and receive inventory material.
Process invoices and check requests, purchase requisitions, and other pertinent financial paperwork.
Maintain supplies inventory by monitoring stock to determine sufficient inventory levels; anticipate needed supplies; place and expedite orders for supplies, and verify receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements; coordinate repairs; maintain equipment supply inventories.
Operate a City vehicle in the course of business and/or other mobile equipment on behalf of the City, or is otherwise designated by the City.
Assemble, organize, and tabulate statistical data.
Gather budget and permit report information.
Fulfill administrative duties, when directed, for other administrative assistants throughout Public Works or City of Abilene Administration.
Perform other job related duties and responsibilities as assigned.