Administrative Assistant, Solid Waste & Stormwater

Town of Cochrane•Cochrane, AB

1d•CA$38 - CA$41•Hybrid

About The Position

The Town of Cochrane is looking for an organized, customer-focused, and detail-oriented Administrative Assistant to join our Solid Waste & Stormwater team. This role provides essential administrative support to a dynamic group dedicated to delivering waste, recycling, environmental, and utility services that contribute to a clean, sustainable, and thriving community. If you enjoy working in a collaborative environment, balancing multiple priorities, and supporting initiatives that have a positive impact on the environment and community, we encourage you to apply.

Requirements

High school diploma or equivalent.
1–5 years of progressively responsible administrative experience.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Experience maintaining databases, records, and administrative systems.
Ability to prepare reports, summarize information, and support data-driven decision making.
Experience processing invoices, accounts payable documentation, and vendor records.
High attention to detail and commitment to accuracy.
Ability to work independently while contributing positively to a collaborative team environment.
All applicants must be legally entitled to live and work in Canada.

Nice To Haves

Canadian Certified Administrative Professional (CCAP), or Administrative Information Management Diploma considered an asset
Municipal experience is considered an asset.
An interest in environmental stewardship, sustainability, waste reduction, and/or utility services is highly desirable.
An equivalent combination of education and experience may be considered.

Responsibilities

Acting as the first point of contact for customer inquiries related to waste and recycling and stormwater services.
Preparing and editing correspondence, reports, presentations, agendas, and meeting materials.
Coordinating schedules, meetings, and administrative activities for the Utilities team.
Maintaining electronic and physical filing systems, records, contracts, and compliance documentation.
Processing invoices, purchase orders, payment requests, and vendor documentation.
Supporting data collection, tracking, and reporting for waste diversion, Eco Centre operations, Extended Producer Responsibility (EPR) programs, and other departmental initiatives.
Assisting with procurement activities, contract administration, and vendor coordination.
Maintaining waste and recycling databases, service schedules, and delivery records.
Supporting public education and community outreach initiatives, including events, communications, and promotional activities.
Assisting with website updates, public information materials, and social media content related to Solid Waste & Stormwater programs.
Providing administrative support across Utilities services, including Water and Wastewater, operations as required.