Administrative Assistant, Services

SOLV Energy•Bennett, CO

1d•$24 - $30•Onsite

About The Position

The Administrative Assistant, Services will provide administrative support to project management and field team (may be one or more people) for construction project, or another specified project or department. This role is located on jobsite and will require travel often. Specific location details and expectations will be discussed during the interview process.

Requirements

High School Diploma or equivalent
Two years of business or secretarial school, or the equivalent combination of training and experience
Minimum two years secretarial or clerical experience in addition to above training
Ability to keyboard 45 wpm accurately
Proficient in knowledge and use of word-processing and spreadsheet software
Working knowledge of general office procedures and office machines
Proficient in English verbal communication skills, including professional telephone manner
Proficient in written communications skills, including business writing skills
Reliability, dependability and flexibility
Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Responsibilities

Willing to travel to different jobs throughout the country
Set up and maintain an organized office working space
Responsible for basic housekeeping of office trailers
Coordination and communication of and during deliveries
Manage inventory of materials and tools
Coordination of heavy equipment repairs and replacement with 3rd party rental companies
Manage site access logs
Track all sign-in sheets
Manage safety paperwork, including administering site safety orientations, verifying completion of safety documentation and filing.
Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
Manage office supplies, first aid kits, sanitary supplies (and porta john cleaning coordination), PPE including FR, Fire extinguishers, eye wash stations, etc.
Communicate quick onsite updates to the project management; Including coordinating with the field to support answering project management questions to prepare for owner meetings
Communicate material, equipment, or subcontractor/services orders from field to Project Management team and provide updates back to the field team.