Administrative Assistant, Staff

Qualcomm•San Diego, CA

3d•$32 - $48

About The Position

Provides complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.

Requirements

Bachelor's degree and 2+ years of Administrative Assistant or related work experience.
OR Associate's degree and 4+ years of Administrative Assistant or related work experience.
OR High School Diploma or equivalent and 6+ years of Administrative Assistant or related work experience.
Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Nice To Haves

3+ years of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
3+ years of experience working in a global, matrixed organization.

Responsibilities

Provides complex assistance and support to a Director, Sr. Director, or above.
Acts as an information source for departmental/company policies and procedures.
Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar.
Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.).
Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation.
Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external emails.
Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
Provides support and collaboration with other administrative employees.
Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures.