Administrative Staff Analyst

City of New York • New York City, NY

1d • Onsite

About The Position

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships. The Contract Administration Section oversees the processing of all procurements for the NYPD to meet the needs of the Department. The purchases overseen by the Contract Administration Section include the following types of contracts: 1. Construction related procurements, such as renovations and repairs of NYPD facilities, as well as contracts for scaffolding, and parking lot and sidewalk resurfacing, 2. Plant management, including various contracts for maintaining various building systems and equipment, 3. A variety of contracts to meet the Department’s various information technology needs, including software, hardware, maintaining and enhancing various Department systems, and special projects such as the implementation of a Gunshot Detection System and a Body Camera System, 4. Various Emergency Contracts to take care of needs of the Department that come up on an emergency basis, and 5. Contracts for specialized goods and services such as helicopters, firearms, horses, and ballistic vests. The Contract Administration Section is responsible for ensuring that all procurements are processed in accordance with the City’s Procurement Rules and Procedures. The New York City Police Department seeks an exceptional procurement professional who is highly motivated and detail oriented, to serve as an Administrative Staff Analyst. The successful candidate will have worked in a fast-paced, agency procurement/contract section and have extensive experience in developing solicitation documents and handling a variety of City procurements.

Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Nice To Haves

• CANDIDATE MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE
• exceptional procurement professional
• highly motivated and detail oriented
• worked in a fast-paced, agency procurement/contract section
• extensive experience in developing solicitation documents and handling a variety of City procurements

Responsibilities

• Coordinate and collaborate with all stakeholders in the procurement process
• Manage and coordinate vendor due diligence reviews, including recommendation of strategies for resolution of complex responsibility determination issues
• Review the procurement needs of the Agency and develop work plans to meet these needs
• Achieve procurement milestones for high-priority programs with vigorous time frames; ensure compliance with procedures of the Procurement Policy Board and the Mayor’s Office of Contract Services (MOCS)
• Have a good understanding of the City’s Procurement Police Board Rules, as well as experience in processing a wide variety of procurements utilizing various procurement methods.
• Effectively utilize the PASSPort System, FMS and other systems for review and processing of Purchasing Requisitions, Responsibility Determinations, PSRs, RFAs, RCAMs and RFRs
• Provide technical advice and quality assurance to stakeholders to ensure work is performed correctly, and develop procedures for administration of contract, procurement and purchasing activities
• Educate and advise Agency staff on appropriate procurement methodology and applicability of local procurement laws
• Represent the ACCO and DACCO in key meetings with senior officials, negotiations with vendors and conduct public hearings if authorized.

Benefits

• health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26
• union benefits such as dental and vision coverage
• paid annual leave and sick leave
• paid holidays
• a pension
• optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account

What This Job Offers

• Job Type: Full-time
• Career Level: Manager