Administrative Assistant, Staff

Qualcomm • San Diego, CA

2d • $32 - $48 • Onsite

About The Position

Provide administrative support for a large 200+ member IE-IOT Engineering business unit in Qualcomm. Primary duties will be to provide administrative support to a VP of Engineering and their team, including other VPs and Senior Directors. Duties to include scheduling meetings, travel, travel expense reimbursements, contacts, appointments, luncheons and events. Compile and manage timely submission of expense reports. Coordinate special projects and prepare presentation materials as needed. Assemble detailed executive reports.

Requirements

• Bachelor's degree and 2+ years of Administrative Assistant or related work experience.
• Associate's degree and 4+ years of Administrative Assistant or related work experience.
• High School Diploma or equivalent and 6+ years of Administrative Assistant or related work experience.
• Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.
• HS Diploma required

Nice To Haves

• 5+ years of experience in frequently interacting with external executives as well as company personnel at all levels.
• Working independently with little supervision.
• Using Microsoft Outlook, Word, Excel and PowerPoint.
• Building strong working relationships with other administrative staff.
• Handling subjects of critical and confidential nature.
• SAP & Sharepoint experience highly preferred.

Responsibilities

• Provides complex assistance and support to a Director, Sr. Director, and Vice President.
• Acts as an information source for departmental/company policies and procedures.
• Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar.
• Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.).
• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas, passports and documentation as well as expense reconciliation.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures.

Benefits

• Competitive annual discretionary bonus program
• Opportunity for annual RSU grants
• Highly competitive benefits package designed to support your success at work, at home, and at play.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level