Administrative Assistant Sr

Loma Linda University Health • Loma Linda, CA

3d

About The Position

The Administrative Assistant Sr provides highly complex and sensitive administrative and departmental support to senior-level department heads in assigned areas. The position may support multiple managers or department heads and may supervise clerical and administrative support staff as appropriate. It coordinates the completion of complex projects and performs advanced departmental administrative duties, including creating PowerPoint presentations and maintaining calendars, telephones, records, minutes, correspondence, filing, and faxing. Other duties may be assigned as needed.

Requirements

• Associate's degree or two years of college required; experience may be considered in lieu of a degree.
• Minimum five years of secretarial, clerical, or administrative experience.
• Ability to read, write legibly, and speak English with professional quality.
• Ability to use a computer, printer, and necessary software programs, including Word, Excel, Outlook, PowerPoint, and Access.
• Excellent communication skills.
• Ability to operate and troubleshoot basic office equipment required for the position.
• Ability to communicate positively, effectively, and professionally; remain calm and courteous under pressure; collaborate; and accept direction.
• Ability to think critically, manage multiple assignments, perform basic math, organize and prioritize work, solve problems, recall information accurately, pay close attention to detail, and work independently with minimal supervision.
• Ability to recognize faces, hear in person, on the phone, and in the environment, and see or hear equipment indicators.
• Ability to distinguish colors as necessary; hear sufficiently for general conversation and workplace sounds; and see adequately to read computer screens and required written documents.

Nice To Haves

• Administrative experience in a healthcare, academic, psychiatric, and/or outpatient setting.
• Knowledge of medical terminology.

Responsibilities

• Provide advanced-level administrative support to departments and senior-level department heads.
• Support multiple managers and/or department heads as assigned.
• Supervise clerical and administrative support staff when appropriate.
• Coordinate the completion of complex projects.
• Create PowerPoint presentations.
• Maintain calendars, telephones, records, minutes, and correspondence.
• Perform filing and faxing.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree