Administrative Assistant Specialist

Vail Resorts • Breckenridge, CO

20d • $23 - $29 • Onsite

About The Position

The Mountain Operations Administrative Specialist provides administrative support to the Grooming, Snowmaking, Terrain Park, and Competition Services departments. This position plays a critical role in supporting managers and employees through a variety of human resources, payroll, purchasing, compliance, and administrative functions. This role requires exceptional organizational skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office applications.
• Ability to learn Workday, Coupa, and other internal systems.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Grooming, Snowmaking, Terrain Park, and Competition Services leadership teams.
• Serve as a point of contact for employees and managers.
• Assist with onboarding activities and tracking pre-season requirements.
• Process and approve daily payroll and payroll adjustments.
• Support employee HR processes and documentation.
• Create, issue, track, and reconcile purchase orders and invoices.
• Maintain department checkbooks and support budget tracking.
• Organize, scan, file, and maintain records.
• Monitor and maintain compliance with company policies.
• Answer phones and emails professionally.
• Coordinate administrative projects and department initiatives.
• Maintain confidentiality.
• Perform other duties as assigned.

Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED