Administrative Assistant Senior

Utah State University•Logan, UT

8d•Onsite

About The Position

The Administrative Assistant Senior provides high-level administrative support to the Vice President & Director of Athletics and Deputy Directors. This role is central to the daily operations of the division, requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The Administrative Assistant Senior serves as a key liaison between athletics leadership, coaches, university partners, conference staff, and external stakeholders.

Requirements

Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor’s degree in a related field plus four years of experience.
Experience handling sensitive and confidential business data and personal information.
Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.
Advanced proficiency in Microsoft Office and other business software (e.g., spreadsheets, presentations, databases).
Excellent critical thinking skills.
Skilled in creative problem-solving.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Good organizational skills.
Strong verbal and written communication skills.
Ability to work without supervision.
Knowledge of University policies and procedures.
Excellent customer service skills.

Nice To Haves

Familiarity with USU or other higher education institutional processes and procedures

Responsibilities

Manage complex calendars, scheduling, and correspondence for athletics leadership.
Screen and prioritize requests, meetings, and communications with a high level of discretion.
Coordinate travel, including itineraries, logistics, and reimbursements.
Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).
Prepare agendas, briefing materials, reports, and meeting minutes.
Monitor and coordinate projects and initiatives across the athletics department.
Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.
Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.
Provide operational support during key events, including football game days.
Perform additional duties as assigned.