Administrative Assistant Sr. (KD-48105)

CONFEDERATED TRIBES OF THE COLVILLE RESERVATION • Coulee City, WA

5d • $24 - $32 • Onsite

About The Position

This is a Non-Exempt position. Oversees and performs specialized secretarial and administrative support duties, including transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, reception and supervision of support staff. Assists with administrative projects and programs.

Requirements

• Associate’s degree in secretarial science or related business profession.
• 2 years of experience.
• Extensive Criminal History Background Clearance with favorable adjudication, revealing no pending charges and no misdemeanor or felony convictions associated with crimes of any classification against individuals classified as ‘protected’ and defined as part of the vulnerable (Elderly, Children, Disabled, Etc.) as defined by Tribal Federal and State Comprehensive of justice.
• Must maintain clearance throughout employment.
• Knowledge of the Programs overall objective to be able to perform job duties.
• Working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Working knowledge of, and skill at using personal computer based software programs that support this level of work, including word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports.
• Knowledge and experience that reflects exceptional administrative assistance skills under pressure in fast paced and sometimes stressful environment.
• Knowledge of tribal and federal agencies’ contracting processes.
• Knowledge of Tribal Purchasing and Tribal Administrative processes.
• Knowledge of accounting principles and procedures as well as budget planning and maintenance experience.
• Knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated competence in computing and software such as Microsoft Office, Excel and Word and Internet.
• Knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Math skills to perform financial and statistical record keeping.
• Human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Ability to independently perform all of the duties of the position.
• Ability to accurately take and transcribe notes and/or meeting minutes/recollections.
• Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• Demonstrated history of strict confidentiality standards.
• If required of this position, must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.

Nice To Haves

• Tribal Member and Indian Preference will apply.
• Preference will also be given to honorably discharged veterans who are minimally qualified.

Responsibilities

• Oversees and performs specialized secretarial and administrative support duties.
• Transcribes specialized or technical notes.
• Composes original documents.
• Administers office routines and systems.
• Processes financial transactions.
• Manages records.
• Performs reception duties.
• Supervises support staff.
• Assists with administrative projects and programs.

Benefits

• Full Medical
• Dental
• Vision
• Life
• 401k with employer contributions
• Short- and Long- Term disability for Full-Time employees
• Generous leave package includes paid holidays, sick leave, and annual leave for Full-Time and Part-Time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree