Administrative Assistant Senior - Nursing Administration

CHRISTUS Health•Tyler, TX

About The Position

This position manages the daily operations of assigned department(s), including supplies, equipment, the work environment, schedules, travel arrangements, and representation in administrative meetings. It also provides diverse secretarial and administrative support to the department’s management team and staff. The role requires effective communication, teamwork, and customer service while following established department and CHRISTUS Health policies, procedures, and standards.

Requirements

High school diploma or equivalency required.
Strong communication and human relationship skills.

Nice To Haves

Post-high-school education preferred.

Responsibilities

Maintain departmental supplies, equipment, and facilities.
Prioritize and coordinate workflow under management direction, handling or directing incoming and outgoing projects.
Manage office logistics, including appointments, calendars, travel arrangements, and meetings.
Identify issues and concerns and communicate them to management.
Sort, read, and annotate incoming mail; gather and attach appropriate files to facilitate management action; and sort departmental mail.
Organize and maintain the departmental mail, fax, and printer room.
Maintain the current filing system so information is readily available upon request.
Prepare management time sheets and expense reports, and review direct reports’ expense reports for completeness.
Serve as recording secretary for management meetings when requested, handling meeting notices, agendas, transcription, and distribution of relevant information.
Act as a liaison for management with internal and external contacts to CHRISTUS Health.
Prepare presentation materials and correspondence; prepare communications from written or oral directions, ideas, or dictation; organize material submitted by others; and gather background and supporting materials for meetings, work projects, and reports.
Demonstrate teamwork on assigned projects through actions and job performance.
Provide courteous, polite, and friendly customer service; promptly acknowledge customers, determine their needs, and help resolve issues or requests.
Participate in departmental programs that promote and deliver exceptional customer service.
Perform other duties and special projects as assigned by management.