FRG - Administrative Assistant/Security Acces

Avports LLC•Farmingdale, NY

62d•$26 - $30•Onsite

About The Position

Under general direction, this role plans, manages, and coordinates security-related activities, communications, and the security program for Republic Airport. Additionally, it provides administrative support to the Airport Management staff.

Requirements

Responsible for handling confidential information
Familiar with computer equipment and word processing and spreadsheet applications.
Participate in OSHA programs when required.
All other tasks/projects as may be directed by the Airport Director, Airport Manager, Assistant Airport Manager, or Finance and Administration Manager.
Skill in managing the activities of personnel engaged in unit functions.
Skill in effective communication, both orally and written.
Skill in establishing and maintaining effective working relationships with NYSDOT, tenants and county, city, state and federal agencies.
Ability to assess situations and make accurate decisions within a limited time frame.
Ability to exercise independent judgment and initiative.
2-year college degree or equivalent required, 4-year degree preferred.
Minimum three years of recent experience in office procedures.
General clerical skills, including word processing skills and computer operations.
Type at least 45-50 words per minute.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Must maintain a valid NYS driver’s license as a condition of employment.

Nice To Haves

4-year degree preferred

Responsibilities

Serve as the Airport’s immediate contact for security-related activities and communications with tenant activities.
Manage airport access control system, including processing new user requests, modifying existing accounts, deactivating/deleting user records, resetting passwords, and unlocking user accounts.
Act as the central point of contact for all access problems and questions from tenant Designated Employee Representatives (DERs).
Maintain the database of the access control master list and serve as the DER for Airport staff and Echo ramp tenants for the ID badging process.
Develop and conduct initial and recurrent training for all Airport personnel and tenants on Airport badging, access control, and security procedures.
Administer general airport files and airport agreement files, including monitoring agreement schedules, generating necessary documentation, managing tenant insurance requirements, and interfacing with NYSDOT regarding lease-related requests.
Perform website administration duties, including working as a liaison with the Republic Airport website administrator.
Perform filing, including sorting and arranging material according to a prescribed system.
Open and sort incoming and inter-company mail or facsimile for distribution, and collect and prepare outgoing letters and packages for mailing.
Answer and screen phone calls professionally, respond to inquiries, greet visitors, take messages, prioritize important calls, and contact appropriate persons.
Type material from clean copy to rough draft using a computer, involving planning, setup, arrangement, and exercising judgment and initiative (e.g., correcting errors in spelling, grammar, punctuation).
Order office supplies and services, which may involve working with vendors, negotiating orders, follow-up, verifying delivery, and completing inventory protocols.
Maintain knowledge of automation equipment and procedures and a high level of proficiency in the airport computer system.
Coordinate airport meetings, airport management schedules, and seminar attendance, including making and confirming registrations, travel arrangements, and preparing expense reports.