Administrative Assistant - Recruitment and HR Support

Foxconn Industrial Internet - FII • San Jose, CA

8d • $24 - $28 • Onsite

About The Position

We are seeking a highly organized, proactive and detail-oriented Administrative Assistant – Recruitment and HR Support to support HR and recruitment operations in a fast-paced and dynamic environment. This is a full-time temporary position for a minimum of six (6) months, with the potential to convert to a permanent role based on business needs, headcount availability and individual performance.

This role provides support across recruitment coordination, HR administration, employee records, onboarding and offboarding and training coordination. It may also provide support for HR-related processes such as investigations, employee relations and compliance-related activities as needed.

The ideal candidate will have at least one (1) year of recruitment or HR-related experience, along with a solid understanding of HR processes or relevant education/training. This role requires someone who is organized, dependable and comfortable working with confidential information in a professional manner.

The successful candidate is detail-oriented, structured, and able to manage multiple priorities in a fast-moving environment. This role requires adaptability, a positive approach to challenges and the ability to work effectively under shifting priorities and deadlines.

Requirements

• Minimum 1 year of experience in recruitment, talent acquisition coordination, HR administration or related HR support functions.
• Degree or equivalent experience in Business Administration or a related field; additional HR-related education or certifications are a plus.
• Basic understanding of HR processes, employment practices, employee documentation and confidentiality practices.
• Ability to support sensitive HR activities investigations, training coordination and employee relations matters with discretion and professionalism.
• Strong organizational, time management and multitasking skills with the ability to manage competing priorities.
• Strong attention to detail, critical thinking and problem-solving skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or HR systems is an asset.
• Ability to work independently and collaboratively in a fast-paced environment.
• Resilient, able to work under pressure, enjoys challenges, and able to navigate ambiguity in a dynamic environment.

Nice To Haves

• Additional language skills (e.g., Vietnamese) are considered an asset.

Responsibilities

• Work with hiring managers to review, update, and validate job descriptions (JDs) to ensure they reflect current business needs before posting.
• Partner with hiring managers to develop and prepare JDs for positions where no existing JD is available.
• Post approved job openings on internal and external job boards.
• Monitor, update, and close job postings to ensure listings remain current, accurate and aligned with hiring needs.
• Review resumes and applications against job requirements, qualifications and hiring criteria.
• Conduct initial HR screening of candidates, including experience, qualifications, basic fit, compensation expectations, work authorization and availability, as applicable.
• Coordinate and schedule interviews across teams, time zones and formats (onsite and virtual).
• Serve as a point of contact for candidates regarding scheduling and recruitment logistics, ensuring a professional and positive candidate experience.
• Maintain accurate, timely, and complete recruitment records in the Applicant Tracking System (ATS) and related tracking tools.
• Prepare and track Personnel Action Forms (PAFs) and follow up to ensure timely approvals.
• Support recruitment reporting, including tracking candidate pipeline status, interview progress and time-to-fill metrics.
• Manage multiple recruitment requisitions simultaneously while maintaining quality, responsiveness, organization and adherence to deadlines.
• Support onboarding activities, including collection of required documents and coordination of system access, equipment and badges.
• Create, maintain, audit, and update employee personnel files (digital and hard copy) to ensure completeness, accuracy and compliance.
• File finalized offer letters, onboarding documents, personnel actions and HR records in accordance with established procedures and retention requirements.
• Support offboarding activities, including documentation, exit coordination and tracking return of company assets.
• Maintain HR templates, records, reports, trackers and employee contact lists in a structured, organized and confidential manner.
• Assist with coordination of HR meetings, training sessions, employee communications and other HR-related activities.
• Support training coordination, including scheduling, attendance tracking, training record maintenance and logistics support.
• Provide support for HR processes such as investigations, employee relations, audits and compliance activities, as needed and with strict confidentiality.
• Handle sensitive and confidential information with professionalism, discretion, accuracy and sound judgment.
• Support preparation of HR reports, spreadsheets, documentation and presentations as needed.
• Collaborate with HR team members, managers and cross-functional partners to support day-to-day HR operations.
• Provide general HR administrative support as needed, including data entry, documentation, reporting, filing and coordination tasks.

Benefits

• Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.
• Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree