Administrative Assistant/Receptionist (Part-Time, Weekends)

Reena•Vaughan, ON

28d•Onsite

About The Position

The Administrative Assistant & Receptionist is responsible for providing ongoing receptionist and administrative support to Reena at an assigned work location and providing back-up support where required. Duties will include serving all visitors, residents and staff in a welcoming manner and directing them appropriately, notifying staff/residents of visitor arrival, maintaining telecommunications systems, responding to both internal and external inquiries, mail and parcel delivery tracking and management, scheduling meetings and appointments, and working collaboratively with staff and external visitors while operating in a professional and respectful manner that promotes the mission, mandate and values of Reena. This is a part-time position with specific weekend hours. Reena is committed to promoting diversity, equity, and inclusion and uses AI-supported technology for initial application sorting, with final decisions made by human reviewers.

Requirements

Minimum of 2-3 years of administrative experience
Diploma in a related field
Proficient in technological uses, including but not limited to the use of Microsoft Office Suite, spreadsheets, internet research and social media

Nice To Haves

General knowledge of non-profit environments preferred
Experience with the developmental sector preferred
Basic knowledge of Judaic customs (an asset)

Responsibilities

Provides reception and greeting for incoming visitors and staff both in person and in electronic forums
Provides administrative support, including general filing, inputting electronic data/information, preparing and distributing computer documents (public service announcements, memos), letters and other documents as required
Updates all related forms and data/information
Develops and monitors clerical related system to increase efficiency of department
Creates reports as required
Assists in preparation for compliance audits
Procures supplies for department as needed
Coordinates meetings for team
Records and prepares meeting minutes
Provides training and mentorship to potential trainees for the role
Other administrative duties as assigned in relation to departmental needs