Full Time Administrative Assistant / Receptionist

Greystar•Knox, PA

14d

About The Position

Performs administrative, reception, and clerical support for a City Office, department(s), and/or group of team members and managers. The role helps keep office facilities and systems in working condition, welcomes visitors, supports meeting and calendar coordination, manages office supplies and vendor interactions, and handles telephone, document, and mail services. It also helps maintain attractive and orderly common areas and completes human resources, financial, administrative, and other reports and analysis, along with other assigned duties.

Responsibilities

Ensure office facilities and systems—including telephones, voicemail, fax machines, office equipment, temperature controls, lighting, and other systems—are working by coordinating with vendors, contractors, building management, and service providers.
Welcome visitors, guests, and visiting team members; offer refreshments, direct them to meeting rooms and offices, and answer questions about facilities, transportation, and business arrangements.
Maintain calendars for meetings, events, and appointments; schedule rooms and locations, and resolve conflicts.
Monitor office supply and equipment inventory, order supplies within budget and approval requirements, and liaise with vendors about repairs, lease renewals, equipment maintenance, supplies, invoices, and billing.
Answer incoming calls, direct callers or respond to questions, take and deliver complete messages promptly, and follow up as needed.
Prepare and proofread documents, letters, presentations, and other communications; create graphs and displays; follow document-retention policies; and respond to communication-related questions.
Handle incoming and outgoing mail, maintain postage meters and shipping supplies, distribute incoming mail, screen and sort priority items as directed, and prepare overnight and special-delivery packages.
Keep reception, conference, break, and other shared areas clean and orderly; stock conference-room refrigerators with beverages before meetings; and arrange furniture and accessories.
Complete human resources, financial, administrative, and other reports and analysis, and perform other duties as assigned or necessary.

Benefits

Competitive medical, dental, vision, disability, and life insurance; low or free basic employee-only medical coverage.
Paid time off, including 15 vacation days, 4 personal days, 10 sick days, and 11 paid holidays for new hires; an additional birthday day off after one year of service; and additional vacation accrual with tenure.
Onsite housing discounts at Greystar-managed communities for onsite team members, subject to discount and unit availability.
Paid sabbatical of six weeks after 10 years of service and every five years thereafter.
401(k) with company match up to 6% of pay after six months of service.
Paid parental leave and lifetime fertility-benefit reimbursement up to $10,000, including adoption or surrogacy.
Employee Assistance Program.
Critical illness, accident, hospital indemnity, pet insurance, and legal plans.
Charitable giving program and benefits.
The role may be eligible for a quarterly or annual bonus program based on individual and company performance.