TN Administrative Assistant/Receptionist

Cobalt Boats, LLC • Lenoir City, TN

6d • Onsite

About The Position

The Administrative Assistant / Receptionist serves as the first point of contact for the organization in both plants (KS & TN) while providing administrative support to the Brand President and assisting with daily store operations. This role requires a highly professional, friendly, and positive individual with strong communication skills and an executive presence. The ideal candidate ensures a welcoming, organized, and efficient workplace.

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Must have excellent communication skills.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Professional and polished demeanor
• Strong communication skills
• Highly organized and detail-oriented
• Ability to multitask in a fast-paced environment
• Positive and proactive mindset
• Proficient in Microsoft Office
• Maintains confidentiality

Nice To Haves

• Administrative, reception, or customer service experience preferred
• Bilingual (English/Spanish) preferred

Responsibilities

• Answer phones, direct calls, take messages, and manage voicemail
• Greet guests professionally and ensure proper visitor procedures
• Maintain a clean and welcoming front desk area
• Manage conference room scheduling
• Handle incoming/outgoing mail and deliveries
• Manage calendars, meetings, and appointments for the Brand President
• Arrange travel for leadership, staff, and guests
• Prepare reports, presentations, and correspondence
• Assist with meetings, events, and meals
• Handle confidential information with discretion
• Support special projects as needed
• Support day-to-day store operations
• Provide excellent customer service
• Help maintain store appearance and organization
• Coordinate supplies and vendors
• Order and distribute supplies
• Assist departments as needed
• Maintain organized documentation
• Support internal communication
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED