Administrative Assistant Reception
About The Position
Administrative Assistant / Receptionist Be the Face of Our Office Are you a highly organized professional who enjoys creating a welcoming experience for guests while keeping office operations running efficiently? We're looking for an Administrative Assistant / Receptionist to join our team and serve as the first point of contact for visitors, clients, and employees. In this role, you'll play a vital part in supporting daily business operations by managing front desk responsibilities, coordinating schedules and meetings, assisting with administrative projects, and ensuring our office environment remains professional, organized, and productive. If you thrive in a fast-paced environment, enjoy helping others, and take pride in delivering exceptional customer service, we'd love to hear from you.
Requirements
- High School Diploma or GED.
- 2-4 years of experience in an administrative assistant, receptionist, office coordinator, or similar role.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong organizational and administrative skills.
- Excellent verbal and written communication abilities.
- Strong proofreading, editing, and attention-to-detail skills.
- Ability to handle sensitive and confidential information professionally.
- Exceptional customer service and interpersonal skills.
- Ability to prioritize multiple tasks and consistently meet deadlines.
Nice To Haves
- Front desk or reception experience within a professional office environment.
- Experience supporting multiple managers, departments, or teams.
- Meeting and event coordination experience.
- Report, presentation, and document preparation experience.
- Travel coordination and expense reporting experience.
- Ability to work effectively on team projects while managing independent responsibilities.
Responsibilities
- Greet visitors, clients, and team members with a professional and welcoming attitude.
- Maintain a polished reception area and main office entrance.
- Receive and distribute deliveries, packages, and incoming mail.
- Ensure office amenities, including beverage stations, are stocked and functioning properly.
- Answer and direct incoming phone calls, provide information, and route messages appropriately.
- Prepare and edit correspondence, reports, presentations, spreadsheets, proposals, and other business documents.
- Provide copying, scanning, mailing, and document management support.
- Maintain organized filing systems and departmental records.
- Assist with data entry and document preparation while ensuring accuracy and attention to detail.
- Manage calendars, appointments, conference calls, and meeting schedules.
- Coordinate meeting logistics, including room reservations, attendee communication, catering, and materials preparation.
- Support staff and departments by ensuring events and meetings run smoothly from start to finish.
- Arrange travel accommodations, including flights, hotels, rental cars, and detailed itineraries.
- Assist with expense reporting and monthly reporting requirements.
- Support department projects and collaborate with team members to meet business objectives.
- Provide office supply management, invoice processing, and vendor coordination.
- Assist smaller offices throughout the Southeast region with supply ordering needs.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
