Administrative Assistant - Reception - 1641

SARA • Colorado Springs, CO

1d • Onsite

About The Position

Scientific Applications & Research Associates, Inc. (SARA) is seeking a talented, motivated, and experienced Administrative Assistant/Receptionist to support activities at its Colorado Springs location. This role provides essential support to the Security Department, managing reception functions, visitor access, security documentation, training tracking, and administrative tasks related to security operations. The candidate will have the opportunity to grow and learn with talented engineers, physicists, and technicians on long-standing and new programs.

Requirements

• High School Diploma or equivalent
• 2 – 7 years of administrative / reception experience
• Strong organizational skills with ability to manage multiple tasks and priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• U.S. citizen with the ability to obtain and maintain U.S. government security clearance
• May require light physical effort, involving standing, sitting and use of hands while performing duties, carrying or lifting up to 20 pounds

Nice To Haves

• 8 – 10 years of relevant experience
• Experience working in a DoD contractor environment
• Active Secret security clearance
• Knowledge of Industrial Security disciplines (PERSEC and Physical Security)

Responsibilities

• Manage reception operations, including visitor access control and incoming calls
• Control employee temporary badge usage: direct sign-in and sign-out process, conduct regular inventories, and address discrepancies related to badge management
• Maintain the visitor calendar, coordinating vendor visits with Facilities
• Organize visitor parking during large events
• Serve as point of contact for security-related inquiries from employees, providing information and guidance on security policies and procedures
• Develop and maintain a comprehensive security training schedule
• Track employee completion and maintain records, ensuring compliance with training requirements and deadlines
• Assist in creating training materials and resources related to security policies and best practices
• Collaborate with various departments to facilitate training and security awareness initiatives
• Communicate effectively with employees regarding security updates, training sessions, and policy changes
• Perform general administrative tasks, including maintaining calendars, scheduling meetings, and organizing events related to security training
• Assist with the Security new hire process, including organizing folder structure and ensuring correct filing of documentation
• Revise Security SharePoint content regularly
• Maintain personnel information within SIMS Security Database
• Assist with presentations and materials for security briefings and training sessions

Benefits

• Medical, dental, vision, disability and life insurance; and other supplemental programs
• A generous PTO program (vacation, sick, holiday)
• Tuition & certification reimbursement
• Flexible work schedules
• Discretionary Employee bonuses
• 401(k) match/profit sharing
• Employee Stock Ownership Plan (ESOP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED